Engagement · AI Foundation Setup

Get your team set up with AI in 2 weeks. The right way.

The right AI tools, set up for your business. Logins. Controls. Billing caps. Clear rules for your team. So AI helps from day one. Not just another bill that nobody uses. We help you pick the right tools. ChatGPT. Claude. Gemini. Microsoft Copilot. Or something else. Then we set them up. Then we make sure your team is actually using them well.

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2 weeks

Typical time from kickoff to your team using AI

Whichever fits

ChatGPT, Claude, Gemini, Copilot, or something else. We help you pick.

Day 30

First check-in. Your team should be in flow by now.

What goes wrong without setup

Most Companies' First AI Move Is to Buy Seats and Hope

Then this happens. We see it on every Discovery call.

Half the seats go unused

You buy 20 ChatGPT or Copilot seats. Two people use them every day. Five people try them for a week and stop. The other 13 forget they have access. You are paying the bill. Your team is not getting the value.

Customer data ends up in personal accounts

The people who do use AI start pasting customer info, contracts, or financial data into their personal accounts. Not because they are reckless. Because nobody told them where the line is.

Nobody can tell if it is working

There are no usage reports. No prompt libraries. No shared place where good prompts live. Sixty days in, you cannot answer the simple question. "Is this helping?"

Then your big customer asks "what AI do you use?"

A procurement questionnaire shows up with five AI questions. Nobody on your team has answers. You start writing them on the fly. It takes a week. The customer is waiting. This is the moment most companies wish they had set up the foundation earlier.

What We Ship

What You Get After 2 Weeks

A working AI foundation. Your team set up. A guide they can follow. And the boring parts handled.

The right AI tools, set up for your team

ChatGPT, Claude, Gemini, Microsoft Copilot, or something else. We help you pick. We do the setup. Your team gets logins and access on day one.

Sign-on and access controls

Single sign-on if you have it. Role-based access if your team needs it. So the right people get the right tools. And nobody else.

Billing caps and usage rules

Caps on how much your business spends. Alerts when usage spikes. Simple rules so nobody runs up a surprise bill.

Data handling rules

Clear rules for what data can go where. Customer info. Financial records. Internal documents. Your team will know what is okay and what is not.

A "how we use AI" guide for your team

A short guide that lives in your wiki or shared drive. So when a new person joins, they know how AI works at your company.

A named owner and a 30-day check-in

Someone on your team owns the foundation after we leave. We come back at day 30 to fix anything that is not working. Then you keep it.

How It Works

Two Weeks. Five Steps. No Surprises.

We have done this many times. Here is the path.

Discovery

Three days. We look at what tools you already use. We talk to your team about where they spend time on the same work over and over. We figure out where AI fits first.

Tool pick

Two days. We recommend the tools that fit your team. ChatGPT, Claude, Gemini, Copilot, or something else. You approve before we buy anything.

Setup

Four days. Accounts. Sign-on. Access. Billing caps. Data rules. We do all of it. Your IT person (or the closest thing you have to one) is in the loop.

Launch

Two days. A short workshop for your team. The "how we use AI" guide goes live in your wiki or shared drive. People log in and start.

Handoff

One day. Named owner on your team. 30-day check-in on the calendar. Everything we built is documented. Your team keeps the keys.

What You Take Away

After 2 Weeks, Your Team Has Everything It Needs

No mystery boxes. No vendor lock-in. Your team owns what we build.

Admin access to every tool

You own the accounts. You can add users. You can change settings. You can switch tools later if you want.

A guide your team will actually use

Short. Plain language. Lives in your wiki or shared drive. Updated as you learn what works.

A named owner on your team

Not us. Someone on your team who knows where everything is and who to call. We help you pick the right person.

A 30-day check-in

We come back at day 30. We fix anything that is not working. Then you decide if you need more help.

Common Questions

What Businesses Ask Before They Start

Start with one conversation about where your team wastes time on the same work over and over. That talk usually finds three or four jobs AI can take off your plate inside 30 days. The free assessment on this site is a 10-minute version of that conversation. No commitment.

Buying ChatGPT for the team is a piece, not a system. Without setup, most teams hit three problems inside 60 days. People aren't using it because nobody trained them. Customer data is going into personal accounts because there are no rules. And the people who are using it well can't share what they learned because there's no shared place to put it. Foundation Setup fixes all three at once.

Depends on your business. ChatGPT and Claude are the strongest for general chat and document work. Copilot fits best if you use Microsoft 365. Gemini fits best if you use Google Workspace. We pick based on what your team already uses. Most clients end up with two tools. One main one. One for special cases.

A full-time AI lead costs $180,000 to $280,000 a year. Plus benefits. Plus equity. Plus 4 to 6 months to find one. Our engagement costs a fraction of that. We deliver in 2 weeks. We leave a guide your team owns. No severance risk if the role doesn't work out. Because there is no role.

With the right setup, your data stays yours. The business-level versions of ChatGPT, Claude, Gemini, and Copilot don't use your prompts to train their AI. We set up the tools to keep your data where it belongs. We write it all down. So you can show customers, auditors, or investors exactly how it works.

That's what AI Safe Use & Policy is for (a separate engagement). But Foundation Setup gives you the first half of that answer. We document what tools you have, who has access, and what your data rules are. If you need the full procurement-questionnaire answer, we talk about Safe Use & Policy in our first call. Many clients add it on top.

Yes. The whole engagement is built for non-technical teams. None of it needs your team to write code. The tools we set up are made for everyday users. Chat. Documents. Scheduling. The technical parts are on us.

No. We help you pick and set up tools made by others. Anthropic. OpenAI. Google. Microsoft. We're not tied to any vendor. We make money on the work we do, not on referrals.

You can. Foundation Setup is built so you can switch later. Your data stays yours. Your prompts are written down. The setup we build does not lock you in. Switching costs are real but not painful.

Come back. Most clients come back twice in the first year. We do not lock you into a retainer. We earn the next job by doing the first one well.

Two Ways to Start

Take the AI assessment for a structured read on whether Foundation Setup is the right first step. Or talk to us if you already know.

Self-serve · 8 minutes

Take the AI Assessment

A short structured read on where AI fits your business. Tailored plan in your inbox.

Talk to us

Get a Quote

Tell us your team size, the tools you already use, and where your team spends the most time. We will come back with a fixed quote and a kickoff date inside 3 business days.

Other AI Enablement Engagements

After Foundation, Most Teams Do One of These

Foundation Setup is the first 2 weeks. These are the engagements that come next, in the order most teams take them.

Data Setup for AI

Get your documents and data ready so AI can find what it needs.

Custom AI Workflows

Build 3 to 5 AI workflows your team will use every day.

Team AI Training

Get your whole team using AI well. Not just a few people.

AI Safe Use & Policy

Rules, audit logs, and ready answers to "what AI do you use?"